• Have the employee submit a resignation letter indicating their final date of employment. If the employee is a classified employee, have them complete the Resignation From State Service Form. Once the paperwork is completed, have the employee initiate their separation on Workday using the steps below:
    • Select the blue cloud in the upper-right corner of the screen
    • Select “View Profile”
    • Select “Actions” on the left side of the screen
    • Select “Job Change”
    • Select “Resign”
      • If the employee is retiring, indicate the reason for retirement. This reason must be added to ensure benefits are processed correctly.
      • If the employee is transferring, indicate “Transfer to Another State Agency” or the appropriate option.
      • If the employee is resigning, indicate the reason for the separation.
    • The employee will have three days to rescind the retirement/resignation. After the three days have lapsed, approve it in Workday.
  • Determine with the employee if they will need to exhaust their remaining annual leave prior to their departure or if they will receive a payout.
  • Have the employee schedule a clearance meeting by calling 702-895-3504 or emailing offboarding@unlv.edu.
  • Review all pending projects with the employee and reassign them as appropriate.
  • Have the employee check their Workday inbox and complete any outstanding business processes.
  • If the employee is retiring or resigning, ensure delegations on Workday have been removed. If they are transferring, skip this step.
  • Remove the employee’s name from the following (if applicable)
    • Signature list
    • Department distribution list
    • Name and contact information from the department webpage
    • Shared Google accounts
  • Collect the following company information (if applicable)
    • Computer equipment
    • Phones
    • Purchasing Card
    • Vehicle
    • Any department-specific property
  • Cancel any upcoming training and travel
  • Create an auto-response or forward for the employee’s email and voicemail letting others know of employee’s departure