Based on your target audience, select the most appropriate channels for communication. This might include emails, texts, website announcements, or mobile app notifications.

Your invitation requests participation and sets the tone for your event. Make sure it aligns with your theme, provides all essential information, and encourages the recipient to attend. Consider including RSVP options to get a preliminary headcount.

Periodic updates can keep participants informed and engaged, especially for larger events or those requiring significant preparation from attendees. This can include reminders, teasers about event highlights, or practical details about logistics.

On the day of the event, provide any last-minute information attendees might need. This could range from weather updates, parking tips, or any changes in the schedule. Use your communication channels responsibly and ensure that your messages are concise, clear, and easily accessible. Consider using multiple platforms such as text messages, email, and social media to reach a broad audience while respecting attendees' communication preferences.

Use surveys or feedback forms to understand the attendee experience. Make the process as simple and quick as possible to encourage as many attendees as possible to share their thoughts. The results can provide insights on what went well and areas of improvement for future events. Common tools for surveys and feedback forms at UNLV include Qualtrics and Google Forms.

Document all communication endeavors for the sake of recurring events or even improving your event planning process. This helps in understanding what strategies worked best and which areas need more attention in future communications.

Having a dedicated individual or team be responsible for handling various aspects of communication can ensure no details are overlooked, especially for larger events.

Start by determining the number of volunteers needed and the specific roles they will fulfill. This could range from registration desk assistance and ushering guests to their seats to moderating sessions or facilitating workshops.

Find campus colleagues and others who will support you in planning and executing the event. Outline responsibilities, timelines, and expectations.

Based on the event’s duration and structure, create shifts that cover all necessary roles without overburdening individual volunteers. Allow volunteers to choose shifts that best fit their availability. Consider using scheduling tools or apps for very large events.

Not all volunteers may be familiar with the specifics of your event or their designated roles. Organize training sessions to acquaint them with the event's objectives, their responsibilities, and any necessary protocols or tools they might use.

For larger events, appoint a dedicated individual or team to oversee volunteer activities. This ensures a single point of contact for volunteers, streamlining communication and addressing any concerns promptly.

Provide volunteers with necessary resources such as a resting area, meals or refreshments, and any required equipment or materials. Their comfort and well-being directly influence their efficiency and enthusiasm.

After the event, seek feedback from volunteers on their experience. This provides insights into areas of improvement for future events and reinforces the value you place on their contributions.

Acknowledge the efforts of all volunteers who support your event through a formal letter, simple thank you note, or other gesture.