General Information

  • All property and equipment, both capitalized (with barcoded financial tag) and non-capitalized assets, purchased with university funds including unrestricted university funds, grants, endowments or gifts, items donated to the university, or items acquired for university use through other means are the property of UNLV, and title remains with the university at all times until asset disposal.
  • The purpose of the UNLV Surplus Center is to provide a central point of delivery of any university owned equipment or supply, which is no longer utilized within a particular department or campus office.
  • Entities affected include all units, university employees and volunteers, students and impacted members of the community.
  • Deans, Directors, Department Heads, and Unit Managers have the primary authority and responsibility to execute Surplus activity.
  • The Department Head is responsible for the equipment assigned to their respective department. This general responsibility includes control, accountability, inventory, and maintenance of all equipment purchased for, transferred to, donated to or assigned, to the department. The Department Head is also responsible to ensure that all equipment, that is no longer usable, is processed through the Surplus Property office.
  • Individuals responsible for processing surplus equipment and materials will ensure all documentation is properly submitted. Individuals are also responsible to coordinate transportation of all surplus items to and from the Surplus Warehouse.
  • All surplus university property should be properly identified, recorded and disposed of, when no longer needed.
  • The Surplus Center in conjunction with UNLV Property Control is responsible for coordinating the storage, disposal, and sale of surplus university assets, in order to ensure compliance with all federal granting and contracting agencies, as well as NSHE policies.
  • No other department or individual has been granted permission to dispose of Surplus property and University property should not be removed from UNLV premises, for any reason except when authorized by UNLV Property Control.
  • Any computer, hard drive or electronic media, regardless of remaining useful life, must be declared as surplus and disposed of accordingly. These devices must be totally erased or rendered unreadable per UNLV’s data media sanitization policy, before it is disposed of through departmental transfer or Surplus Property.
  • Employees should contact the Office of Information Technology for assistance in sanitizing the media, if necessary. This responsibility to safeguard sensitive data lies with the end user, as outlined in UNLV and NSHE policies.