Vehicles, carts and trailers are insured upon notification from the UNLV Facilities Management Motor Pool Department with the following coverages:

• Liability Coverage: The Nevada Self-Insured Tort Program provides liability coverage for 3rd parties when employees are operating UNLV/NSHE vehicles while conducting UNLV/NSHE business. This coverage does not apply to carts and trailers.
• Auto Physical Damage (APD) Coverage: The State of Nevada Risk Management APD self-insured program provides comprehensive and collision coverage for UNLV owned vehicles and golf carts.

APD coverage is provided for carts valued over $5,000. Carts are susceptible to theft on our campus. To deter theft and protect university assets, departments should:

• Document new cart purchases with photos
• Store cart in a locked, secure area accessible only to employees
• Utilize theft deterrent devices such as a steering club or cable lock
• If secure storage is unavailable, chain cart to fixed object
• Never leave keys in ignition when the cart is unattended

Coverage requires compliance with the procedures outlined above.

Failure to follow these procedures may result in the denial of a cart theft claim.

RMS will discontinue APD coverage for vehicles and carts when the depreciated value has reached:

• Vehicles: $1,000 or less
• Carts: $5,000 or less

Your department will be notified if APD coverage is discontinued.

• Accidents must be reported to the police and your supervisor immediately and to Risk Management & Safety (RMS) within 48 hours of the accident using the Vehicle Accident Report Form.
• Follow the Post-Accident Drug and Alcohol Testing Procedures.
• For cart thefts:
  • Immediately contact University Police Services
  • Document scene with photos
  • Do not disturb potential evidence
• Claims will be adjusted by the State of Nevada Risk Management office. Deductibles:
  • $1,000 deductible for vehicle claims (collision and comprehensive),
  • $1,500 for trailers
  • $5,000 for carts.
• RMS will collect the documentation from Facilities Vehicle Repair Services or the Department and file a claim with the state. Claims with the State have to be filed within sixty (60) days.
• The following documents are needed to file a claim with the State of Nevada:
• Three (3) vehicle repair estimates – Contact Facilities Vehicle Repair Services at 702-895-3186 to coordinate obtaining estimates
  • A copy of the Police Report
  • Pictures of the damage
  • Final repair invoice
  • Proof of payment (Workday or P-card transaction)
• Provide RMS with your department workday PG number to receive your reimbursement (repair cost minus deductible). Processing time averages about 30 days after all paperwork is received.
• Windshield replacement claims have a $1,000 and two (2) options for repairs:
  • contact the State of Nevada preferred vendor for repairs; multiple estimates are not required
  • contact non-preferred vendors and obtain three (3) estimates and have the glass replaced at the lowest cost.
• Windshield *repairs* (rock chips or other damage that does not require replacement) can be repaired for $30-$50 and are reimbursable with no deductible applied; multiple estimates are not required.