This policy applies to university employees and registered volunteers traveling on approved university business. Candidates, independent contractors, and guests are not eligible for car rental prepayment or use of the Nevada State Car Rental Contract.

To ensure correct pricing and insurance, please confirm that the state contract account number is listed on your rental agreement before taking possession of the vehicle. Additional costs are not reimbursable.

The state contracted rental car agency contracts provide required minimum insurance coverages – please do not purchase optional insurances as these costs are not reimbursable.

Fuel costs should be submitted with the expense reimbursement with applicable receipts.

When employees use the TDX access (link provided below) for Enterprise/National Car Rental, there is a "Leisure Travel" link that should be used for non-business rentals. Hertz does not have that same option; however, when the car is obtained, the renter should ask if there is a discount (similar to AAA or any other affiliate discount). Otherwise, cars should not be rented on the pretext of being a business rental.

Out-of-State Rentals

All out-of-state car rentals must be rented through one of the State Contracted Car Rental Agencies. Detailed agency information can be found on the State of Nevada Purchasing website

• Enterprise and National Car Rental
• Hertz Car Rental

For reservations, use the corresponding account number to ensure accurate pricing and insurance.

Car Rental Agency Exception

Non-contracted Agency Form may be used to request an exception for renting outside of the contracted agencies though there are no guarantees of reimbursement.

Accident Policy

Should an employee be involved in an accident involving a rental car, the employee should immediately report the accident to:

• The rental car agency
• UNLV Risk Management and Safety at 702-895-4226.