1. Submit a Spend Authorization at least two weeks prior to travel date.

• Check the Cash Advance Requested box. The total of all advance(s) requested will appear in the header section.
• If the conference will provide hosted meals, you must deduct that portion of the day from your estimate.
• Attach the conference and airline itineraries

Travel advance funds are issued to travelers via direct deposit EFT weekly on the Wednesday three days prior to departure.

1. Submit an Expense Report created from the original Spend Authorization within 15 business days of the trip's end date.
2. Attach all eligible travel expense documents to Expense Report
   • Team Travel Advance Reimbursement - Attach signed Team Roster to Expense Report to verify fund disbursement.
     • Team Roster must include:
       • Recipient name
       • UNLV affiliation
       • Amount received
       • Date received
       • Recipient signature

A travel advance constitutes a lien upon the accrued wages of the requesting employee and that such lien may be enforced by NSHE in the event that travel expenses are not substantiated by the employee as required.

3. When a traveler needs to repay the cash advance because not all of the advance was needed, the create cash advance repayment process  is used to complete the repayment.