| Transaction Type | Date | State | All Other | Notes | Contact for Assistance |
|---|---|---|---|---|---|
| Planning and Construction | |||||
| Work Requests project budget > $50,000 and < $100,000 |
3/8/2024 | Planning and Construction (702-895-2500) |
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| Work Requests project budget < $50,000 | 3/15/2024 | Planning and Construction (702-895-2500) |
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| Purchasing and Contracts | |||||
| Purchase requisitions =/> $50,000 | 3/15/2024 | x | Your department buyer direct or the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu |
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| Purchase requisitions < $50,000 | 4/12/2024 | x | Your department buyer direct or the Purchasing Office (702-895-3521) purchasingunlv@unlv.edu |
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| PCard transactions | 5/31/2024 | x | To ensure transactions are captured in the current fiscal year, any purchases using state funds should be placed by May 31. | PCard Office (702-774-2273) pcardunlv@unlv.edu | |
| PCard transactions | 6/1/2024 - 6/30/2024 | x | x | Cardholders should verify procurement card transactions daily (but no later than July 5th) to ensure funds (especially state-funded) are reflected in the current year. | PCard Office (702-774-2273) pcardunlv@unlv.edu |
| PCard transactions | 7/5/2024 | x | x | PCard charges that should post to FY24, please make sure to change Document Date prior to 6/30/2024. From the “Verify Procurement Card Transaction” business process, click on “Information Tab”, and “Edit” to change the “Document Date” of your PCV prior to June 30, 2024 date. | PCard Office (702-774-2273) pcardunlv@unlv.edu |
| Receipt of all goods or services - all accounts | 6/30/2024 | x | x | purchasingunlv@unlv.edu | |
|
Open-ended Purchase Orders |
7/12/2024 | x | x | All open-ended purchase orders will be closed by no later than July 12, 2024. |
purchasingunlv@unlv.edu |
|
Note: Departments will be able to enter FY25 requisitions on June 1, 2024 |
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| Administration | |||||
| Telecommunications work order submission | 5/10/2024 | x | Telecommunications Services (702-895-1800) |
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| Telecommunications work order submission | 6/14/2024 | x | Telecommunications Services (702-895-1800) |
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| Delivery Services work order submissions | 5/10/2024 | x | Shipping authorization forms rec'd after 5/10 must use a non-state account | Delivery Services (702-895-3212) | |
| Facilities work order submissions | 5/10/2024 | x | Facilities Help Desk (702-895-4357) | ||
| Reprographics work order submissions | 6/21/2024 | x | Reprographics & Design Services (702-895-3213) |
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| General Accounting | |||||
| Expense reassignments charging state funds - including Payroll Accounting Adjustments (From non-state to state accounts) |
4/10/2024 | X | X |
Contact Financial Planning, Budget & Analysis prior to submitting expense reassignments from non-state to state (FD1xx) - includes FD892. Non-approved reassignments will be returned. |
fpba@unlv.edu |
| Expense reassignments - all other accounts (state to state; or non-state to non-state) | 6/28/2024 | x | x | Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state | journals@unlv.edu |
| Payroll accounting adjustments for budget date prior to 5/31/24 (state to state or non-state to non-state; or reassignments associated with clearing account FD892 to a non-state) | 6/14/2024 | x | x |
Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state |
journals@unlv.edu |
| Payroll accounting adjustments for budget date in June (state to state or non-state to non-state; or reassignments associated with clearing account FD892 to a non-state) | 7/5/2024 | x | x | Only from state to state or non-state to non-state or reassignments associated with clearing account FD892 to a non-state | journals@unlv.edu |
| APPROVED service center journal transactions | COB 6/21/2024 | x | journals@unlv.edu | ||
| APPROVED service center journal transactions - all other accounts | COB 7/5/2024 | x | journals@unlv.edu | ||
| All manual journals, accounting adjustments, and payroll accounting adjustments (PAA) for FY2024 that are not approved on July 10 will be canceled. | 7/10/2024 | x | journals@unlv.edu | ||
| Cashier's Office | |||||
| Cash receipts to Cashier's Office | 3:00 pm on 6/27/2024 | x | x | Tuesday by 3 p.m. | Cashier's Office (702-895-3924) or (702-895-0480) |
| Direct bank deposit receipts to Cashier's Office |
10:00 a.m. on 6/28/2024 |
x | x | Friday by 10 a.m. | Cashier's Office (702-895-3924) or (702-895-0480) |
| Accounts Payable | |||||
| Independent Contractor Service Agreement (ICSAs) | 6/7/2024 | x | x |
FY2024 ICSAs must be submitted to AP qualtrics for review & contract issuance |
Accountspayable@unlv.edu |
| Receipt of all goods or services - all accounts | 6/30/2024 | x | x | Receipts must be completed PRIOR to initiating SIRs | Accountspayable@unlv.edu |
| Spend Authorizations - Open and not tied to Expense Report | 6/28/2024 | x | x | All spend authorizations remaining open on 06/28/24 will be canceled | Accountspayable@unlv.edu |
| Spend Authorizations - Partially expensed | 7/5/2024 | x | x | All partially expensed spend authorizations will be closed | Accountspayable@unlv.edu |
| Supplier Invoice Request - POs and Non-POs includes supplier invoices and ICSA payments | 7/5/2024 | x | x | SIR approvals must be completed and pending AP action | Accountspayable@unlv.edu |
| Travel expense and employee reimbursements to AP | 7/5/2024 | x | x | Must have all supporting materials attached, approvals completed, and pending AP action. EXPs not in AP process will be canceled and the department will need to reenter in FY2025. | Accountspayable@unlv.edu |
| Payroll | |||||
| Final payroll cycle: faculty/professional/grad appts |
5/31/2024 | x | x | June 1 pay date, normal processing deadlines apply | Payroll Office (702-895-3825) |
| Final payroll cycle: classified/students/hourly/casual labor | 6/15/2024 | x | x | June 25 pay date, normal processing deadlines apply | Payroll Office (702-895-3825) |
| Foundation/Gifts | |||||
|
Transfers =/> $50,000 |
5/24/2024 | x |
For FY24, the final transfer date for the Foundation is June 25, 2024. The Foundation must receive MTF by the following dates |
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|
Transfers < $50,000 |
6/11/2024 | x | |||
| Grants | |||||
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Deadline to process PCard transactions, journals, accounting adjustments, travel requisitions, and PAAs. |
6/14/2024 | x |
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Any expense that posts after July 10, 2024 must be moved off the grant. *Only applicable to grants with an end date of 6/30/2024 and prior |
7/10/2024 | x | |||