Subscriptions for purchases of books, magazines, newspapers, films, publications, or software as a service must be: 

• In the name of the university, not the name of the employee or student.
• Mailed or addressed to a university address not an employee or student home address.
• Example of a proper subscription address:
  • University of Nevada, Las Vegas
    College of Education (Professor John Doe)
    4505 S. Maryland Pkwy Box 45xxxx
    Las Vegas, NV 89154-xxxx

Payment for a new or renewed subscription, up to one year, may be made in the fiscal year the original subscription is invoiced or the renewal invoice is received.

• State funds are authorized if the invoice date is on or before June 30 of the current year and effective for the following fiscal year.
• State funds are not authorized if the invoice date is on or after July 1 of the following fiscal year and also effective for the following fiscal year.
• Regardless of the source of funds, a request for payment of a subscription longer than one year must include a justification of the cost advantage of subscribing for longer than one year.
• Subscriptions may only be made for one year, unless there is a valid savings to the university (and then, a maximum of two years is allowed).
• Only one payment per subscription can be made in the same fiscal year.
• Software Support Agreements are considered software instructions and do not qualify as a subscription. Submit these purchases on a requisition for a purchase order.