Workday is the core of human capital management (HCM) at UNLV. Here are just a few of the HCM business processes that take place inside Workday:
- Hire new employees and rehire terminated workers
- Create and manage search committees
- Create a job requisition
- Edit an existing position or job
- Initiate a job transfer, promotion, demotion, or location change
- Initiate an employee termination
For HCM business process support, please contact a member of your Human Resources Business Team.
If you are having trouble finding what you need, NSHE provides a glossary to define various Workday terms.
Workday Resources
Reporting and Data
There are various standard Workday reports that users can use to gather specific data. UNLV’s Human Resources Information Systems (HRIS) team has also created custom reports that are tailored to UNLV’s business operations.
Learn More About Reporting and Data
Organizational Structure
To best determine the flow of business processes and approval, Workday uses organizational structure, which is a university-wide organizational chart that includes every employee. Each unit is responsible for working with our HRIS team to maintain their organizational structure.
Business Process Resources
Quick Search
Recruiting
| Business Process | Description |
|---|---|
| Manage Job Posting | How to post, edit, view, close, copy, and manage job requisitions |
| Manage Job Requisition | How to post, un-post, and update jobs to external career sites |
| Professional Profile | How to edit information in the professional profile section for all workers |
| Regenerate Offer Documents | How to update an accepted job offer document for a candidate or employee |
| Search Committees | How to create and manage search committees |
Hiring
| Business Process | Description |
|---|---|
| Hire Employee | How to hire an employee, including how to check for duplicate employee records in Workday |
| Create Position | How to initiate the "create position" business process |
| Video - How to Access Candidate Applications | How to access candidate applications and materials if you are a manager, an administrative assistant, or are on a search committee (closed captioning) |
Onboarding
| Business Process | Description |
|---|---|
| Complete Form I-9 (Employee) | How to complete an I-9 form as an employee |
| Complete Form I-9 (HR Partner) | How to approve and complete an I-9 for an employee |
| Edit Government ID | How to edit government IDs |
| Edit Passports and Visas | How to edit an employee's passport or visa information |
Compensation
| Business Process | Description |
|---|---|
| Edit Position | How to edit a position and change a position's restrictions |
| Period Activity Pay – Employee Signature | How to review a Period Activity Pay Agreement |
| Manage Period Activity Pay | How to administer period activity pay (PAP) |
| Request Compensation Change | How to request a change to the base pay rate for classified or salaried employees |
| Request One-Time Payment | How to request a one-time payment such as awards, bonus, and more |
Human Resources
| Business Process | Description |
|---|---|
| Add Employee Contract |
How to upload images of paper contracts completed outside of Workday into Workday |
| Add Job for Semi-Monthly Workers | How to add a job for semi-monthly workers |
| Change Business Title | How to change an employee's business title |
| Change Job | How to initiate a job transfer, promotion, demotion, location change, and more |
| Delete Duplicate Pre-Hire Record | How to delete duplicate pre-hire records |
| Edit Position or Job | How to edit an existing position or job |
| Report No Show | How to initiate the "no show" business process for workers who don't attend their first day of work |
| Submit Resignation | How to submit your resignation or retirement |
| Termination | How to initiate and receive approval for an employee termination |
Leave of Absence
| Business Process | Description |
|---|---|
| Place Worker on Leave | How to place a worker on leave |
| Request Leave of Absence | How to request a leave of absence |
| Return Worker From Leave (Employee) | How to return from a leave of absence |
| Return Worker From Leave (Manager) | How to return a worker from a leave of absence in the "manager" security role |