• The check-in table is located outdoors on the SU Courtyard.
• Table space in your assigned section is on a first-come, first-served basis.
• You must check-in at the registration table in order to claim your table. Your organization cannot reserve a table or claim a table unless they have checked-in.
• Check-in will begin at 9 a.m. After 10:30 a.m., any organizations/departments that have not checked-in will forfeit their table space for the day.
• If you are unsatisfied with your table location, your organization may return to the check-in table at 10:30 a.m. to see if there are any available spaces that have been forfeited, which we may re-assign to your group.

• Organizations will not have access to power at the Fair.
• Every group is supplied one table and two chairs (no linens). Requests for additional tables and chairs cannot be accommodated.
• Organizations are not allowed to roll/place any large objects on the Pida Plaza memorial.

Pop-up Canopy Tents

• Tents are allowed in the Academic Mall, Alumni Amphitheatre, Pida Plaza, Pioneer Lawn, and WRI Lawn sections. Tents can be no larger than 10’ x 10’ and cannot have sides.

What to Bring (Optional, but Recommended)

• Water bottle to stay hydrated. Water-filling stations are available during the event.
• A table cloth or banner with the organization’s/department’s name that can be draped over the table.
• Create an event on the Involvement Center or bring a sign-up sheet to collect contact information for potential new members.
• A flyer of information about the organization that you can pass out.
• Visuals highlighting events or activities the organization participates in (this can be a great conversation starter).
• Giveaways

What Not to Bring

Food

Food that is not pre-packaged or individually wrapped. Please do not bring any homemade items or items which are served in bulk (ex: a family size bag of chips). Items must be individually wrapped and pre-packaged (ex: snack size bags of chips that can be given out individually). Food may only be offered as giveaways and may not be sold as a fundraising activity.

Music

The fair will have a DJ playing music. Tables are close together and the event can get loud. Please do not bring your own sound system to the event.

Members at Table

• For most groups, one table and two chairs is not enough space to accommodate all members. It is recommended to set up shifts for your members to work the event. This also is less intimidating to students who might be nervous about approaching your table.

Event Clean-up

• The event will end at 2:00 p.m.
• All items must be cleared from your table by 2:30 p.m.
• Please leave all tables and chairs in the same location as they were when you arrived.
• Please clear the surrounding area of any trash left by your organization.

Notice: We are given special permission to use this space for this event. Normally, the first floor of the Union is not available to be reserved. Future Involvement Fairs in this prime location depend on our ability to follow these guidelines.

1. All organizations must check-in at the registration table before picking a table.
2. At the end of the event, please leave your table and chairs in the same location as they were when you arrived.
3. Organizations must staff their tables for the full length of the event.
4. Organizations must contain their display to their assigned space (one table and two chairs). A ten-foot perimeter surrounding all doors must be kept clear for emergency access. No banners or signs may be hung from trees/building and may not block any pathways.
5. No organization may sell products, recruit for job openings, or promote a business with discounts or special sales information. This event is organized to promote student involvement on campus and in our community. If an organization fails to abide by this guideline their organization will be asked to leave the fair immediately. Sales of any items for fundraising purposes are not allowed at this event.
6. All organizations must comply with the “Harassment-Free Zone” procedures. Please do not approach students that are sitting and using the space or facilities. Please limit your attention to students that are participating in the fair (i.e. walking around looking at and walking up to booths).
7. If any of your organization members require special accommodations to attend (ie. access, sensitivity to heat, etc.)? Accommodations can be made by request at least 72 hours prior to event by contacting involvement@unlv.edu.
8. If you have questions or concerns throughout the day, please communicate with a staff member at check-in.