There is no standard form. However, there are certain guidelines that need to be followed to start this process. Some companies will write a letter, on business letterhead, stating what they are willing to pay. Others have a special form. Regardless of the format, all contracts or letters must include the following information in order to be processed:

  • Student name
  • Student account number
  • Specific charges and semesters the sponsor will pay
  • Sponsors billing address required
  • Name, signature and contact information of person authorizing the contract
  • Purchase order number (for government contracts)
MAIL, FAX, OR DROP OFF CONTRACTS TO

UNLV
Student Services Center – SSC 133
4505 S. Maryland Parkway, Box 451015
Las Vegas, NV 89154-1015
Phone: 702-895-3338, 702-895-3458, or 702-895-3248
Fax: 702-895-1164
Office Hours: Monday - Friday 8am - 5pm

A credit will usually appear on the student account within 72 hours of receipt of the contract. This credit does not mean that the Student Accounts Office has received payment. The credit will be reversed if UNLV does not receive payment from the company/agency within 60 days of the billing date and the student will be responsible for the charges on their student account.

Military Tuition Assistance

Military Tuition Assistance (TA) is a benefit paid to educational institutions on behalf of eligible members of the Army, Navy, Marines, Air Force, and Coast Guard. Each branch has its own criteria for eligibility, obligated service, application process, and restrictions. Funds are approved on a course-by-course basis dependent upon degree requirements. Additionally, active duty members may elect to use the Montgomery GI Bill® (MGIB) or Post-9/11 GI Bill "Top Up" in addition to their service-provided TA to cover courses. Students using TA may also use other eligible financial aid.

  • Submit TA authorization forms before the payment deadline for each semester by following these steps.
    • Login to Salesforce 
    • Click Contact Our Service Teams
    • Select Cashiering and Student Accounts
    • Upload TA authorization form
  • If "Top Up" is being used, the student will also need to contact the UNLV Military & Veterans Services Center (MVSC) for additional requirements.
  • TA is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

To comply with the Department of Defense policy (DoDI 1322.25 4. F, 2, d), UNLV will return any unearned TA funds to the Military Department on a proportional basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned to the Military Department based upon the date of when a student stops attending.

If “Top Up” was used, contact the MVSC or the VA directly for details of how a dropped class may affect your GI Bill® benefits. Within 30 days of the drop/withdraw action, the MVSC must update the VA benefit certification to reflect the change in credits pursued; notification of dropped class(s) should be initiated by the student to the MVSC via an updated Semester Enrollment Form.

If a service member stops attending due to a military service obligation, UNLV in accordance with NSHE policy Title 4 Ch17, section 19 subsection 2a will work with the affected service member to identify solutions that will minimize the impact to the student for the returned portion.

When a student withdraws from a class prior to the 100% refund deadline, 100% of the TA will be returned to the Military Department.

When a student "officially" withdraws from a course after the 100% refund date, the date of withdrawal will be used as the last date of attendance. If a student receives an "F" grade for a course, that may be considered an "unofficial" withdrawal for TA purposes only.

For unofficial withdrawals, UNLV will use the last date of attendance (LDA) entered by the professor into MyUNLV. If needed, UNLV will reach out to the professor for additional information.

Once LDA has been determined, UNLV will recalculate your TA eligibility based on the following formula:

Number of days completed / Total days of the course (start to end date) = percent earned

Return of funds

Determining eligibility for TA is class specific. The start and end date will be used for each class to determine eligibility. Using the formula above, UNLV will be required to return to the Military Department some or all of the TA awarded to service members that did not complete at least 60% of each course; possibly creating a balance on your UNLV student account.

Returning unearned tuition assistance schedule

UNLV week of instruction is counted as 7 days for TA purposes only.

  • 16-week Course Withdraw submitted
    Before or during week 1 = 100% return
  • During weeks 2-4 = 75% return
  • During weeks 5-8 = 50% return
  • During weeks 9-10 = 40% return (60% of course is completed)
  • During weeks 11-16 = 0% return
  • Modular courses will be prorated based on the above periods.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website

Nevada Prepaid Tuition

If you plan to enroll at UNLV and use the Nevada Prepaid Tuition program, please fill out the Intent to Enroll form. After this is completed, this information will be transferred automatically to the UNLV Cashiering & Student Accounts office to process your benefit.

Additional information regarding this program can be found in the Nevada Prepaid Tuition Handbook on the Nevada Prepaid website and by contacting the Nevada Prepaid Tuition office at 702-486-2025 or PrepaidTuition@NevadaTreasurer.gov.

The university is prohibited by the Federal Family Rights and Privacy Act (FERPA) from releasing class names, descriptions, transcripts, grades, financial aid information or information about other charges. The student is responsible for providing this information to the sponsoring organization if it is required.

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