Business Affairs and Human Resources are celebrating UNLV’s seventh year in Workday. To commemorate, we are implementing a seven-week series highlighting seven aspects of Workday security. This series is for business managers and supervisors who have Workday security roles. 

Security roles help safeguard data, transactions, processes, and applications in Workday, which can help business operations run smoothly, improve governance, minimize risks, and ensure compliance. 

This message is the first installment of the Workday Security Roles series, which lists seven facts that everyone with a security role should know. In the following weeks, we will expand upon these concepts, explain why they are essential to know, and explain how they can help you and your employees succeed in Workday.

1. If you’re a manager, you can approve the roles for employees to perform Workday tasks. 
2. Every employee hired receives the employee “as self” role, which allows them to initiate self-service transactions, such as entering time, viewing their payslip, and requesting leave.
3. Some positions are assigned position-based roles. This means Workday security roles are assigned to the position, not the employee.
4. New positions (i.e. no worker has ever filled the position) are not assigned additional security other than the employee “as self” role.
5. Some position-based roles can only be assigned to one position. Therefore, delegating these duties to another employee is extremely important during an absence.
6. Most position-based roles stay assigned to the position when an employee vacates that position. In other words, when an employee accepts a new position or separates from the university, they can not take their current security roles with them.
7. Every active employee can find the roles assigned to their position and other positions.

We look forward to sending you this information weekly. Stay tuned for the second installment of the series, which will cover two of the most common position-based security roles. 

For more information, contact Danielle Gross at danielle.gross@unlv.edu or Elora Paik at elora.paik@unlv.edu.