Effective January 1, 2025, employees for whom a Federal Form I-9 is more than 10 calendar days past due will have their employment terminated. With this new action, UNLV aims to improve compliance and mitigate the risks associated with incomplete or late I-9 submissions. See below for more details:

Federal Form I-9

The Federal Form I-9, also known as the Employment Eligibility Verification form, is a required document used to verify an employee’s identity and legal authorization to work in the United States.

All U.S. employers must complete this form for each hire, regardless of position type or citizenship status. Employers must complete the form within three business days of an employee’s start date. Failure to properly complete, retain, or provide the form can result in significant fines or other legal consequences.

New Action Being Taken:

• HR has developed new auditing and reporting tools to identify employees without a completed Form I-9 on file.
• Employees for whom a Federal Form I-9 is more than 10 calendar days past due will have their employment terminated. 
• Terminated employees may be rehired, but a new Form I-9 must be completed within three business days of their rehire date.
• Note: Terminations may affect an employee’s benefits and service dates, including Longevity and Seniority.

How HR Will Support Compliance: 

• Conduct outreach to department Business Managers, notifying them of affected employees and required actions to bring employees into compliance.
• Partner with units on a weekly basis to provide information and assistance to ensure ongoing compliance.

Current Compliance Landscape:

UNLV operates under a decentralized model, where each unit manages its own Form I-9 completion process. Approximately 250 employees across 32 units are currently out of compliance.

For more information please reach out to your Temp Hire & HCM Support Analyst.